Smart solutions for Fleet Management
 
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Discover the possibilities of digital fleet management
Put an end to spreadsheets and paper-based processes – our IoT-based fleet management solutions simplify your administration and give you full transparency into the use of your vehicles. They help you minimize costs, make processes more efficient and drive the growth of your business.
 
 Fleet managers face many challenges
- Intransparency of vehicle use
 Who is doing what, where, when and with which vehicle? You lack a complete overview of the usage of your fleet. This makes it difficult for you to plan routes efficiently and prevent unauthorized private use.
- High documentation workload
 From the obligation to archive tachograph data to regular driving licence checks – as a fleet manager, you have to meticulously document compliance with legal requirements. This costs you a large part of your time.
- Missing location data
 If customers ask for an exact delivery time, you cannot provide any precise information because you do not know the location of the vehicle. Telephone inquiries to the driver are often unsuccessful, so you cannot give satisfactory answers.
- Sustainability requirements
 You are required to make the ecological footprint of your fleet increasingly transparent. In addition to documenting CO2 emissions, route optimization to reduce tire wear and pollutant emissions are becoming more and more important.
This is possible with IoT in fleet management
 
 More transparency
With GPS tracking and a fuel level analysis, our fleet management solution prevents your vehicles from being used by employees or unauthorised persons for their own trips outside business hours. In the event of unauthorised use or theft, you are alerted by SMS or email. It also prevents theft of construction machinery. The route planner not only optimises trips, but also tracks the driving behaviour of your employees and makes it transparent. They therefore drive more responsibly and efficiently – which saves costs and benefits the environment.
 
 Lower costs
Our solutions capture all the data (vehicle reporting & vehicle-specific billing) you need to evaluate vehicles and fleets economically, such as expected repair costs or expenses for insurance. This allows you to make more informed financial decisions with fewer risks. Route planning automatically finds the most economical route for you, thus reducing fuel consumption. The digital logbook can also help you save fuel: It documents driving behaviour that leads to higher fuel consumption, such as longer idle times or driving at excessive speeds – and thus helps to prevent it.
 
 Reduced administrative workload
A fleet management solution significantly reduces administrative efforts. Master data management draws attention to expiring leasing contracts, TÜV inspections or expiring insurance policies. The digital driver's logbook records routes and standing times, thus accelerating invoicing and improving data quality. The driver's licence check via app and control seal relieves your employees and avoids errors.
 
 Legal security
For fleet managers, it is crucial to be able to prove compliance with legal requirements at all times. Our fleet management solutions relieve you of the organizational burden of documenting driver data, tachograph discs or instruction. With our solution, the driving licence check is done via app, for example. It can be carried out by the driving personnel regardless of location and time, and the test data is immediately documented in the portal. This standardizes documentation, gives you security during audits, and simplifies the identification of violations by driving personnel.
 
 Better service
It is crucial for your customers that they receive their goods reliably and undamaged at the agreed time. Our navigation avoids surprises by taking traffic data such as closures into account during planning. This enables the drivers to deliver and pick up efficiently. It also plans the loading order for efficient delivery. Because they transmit the vehicle's position in real time, they are able to make adjustments to the route at any time and provide customers with reliable predictions of the estimated time of arrival.
 
 More sustainability
The transport sector is the third-largest cause of greenhouse gas emissions in Germany after the energy sector and industry, with around 20 percent of CO₂ emissions. Sustainability in logistics is increasingly becoming a competitive advantage, as customers increasingly expect transparency regarding carbon emissions. Our solutions accurately record kilometres driven and fuel consumption. That enables a more precise evaluation of CO₂ emissions. This in turn gives you the ability to view the CO₂ footprint of each vehicle to help reduce emissions across your entire fleet.
Our solutions for digital fleet management offer you numerous advantages
Examples and use cases
 
 bardusch
Challenge
The textile care and rental company wanted to make its work processes and costs more transparent. Therefore, it wanted to introduce a digital telematics solution. At the same time, this should ensure higher productivity through route optimisation and digitalise order processing by the drivers.
Solution
Together with Telekom and software partner DeDeNet, bardusch has converted its fleet management. Software plans routes strategically, taking requirements and capacities into account. An app replaces paper processes. In-app navigation adapts routes to the traffic situation as needed.
Customer benefits
After the introduction of the solution and through the combination of online portal, driver app and special industry functions, added value quickly materialised: optimised routes, significant time and cost savings, higher process transparency and lower fuel consumption.
„For the first time, we had data transparency on costs, driving times and rest periods, with 320 drivers.“
Mathias Göhrig, Managing Director bardusch GmbH
 
 Gourmetta
Challenge
The catering company Gourmetta delivers to businesses, schools, nursing homes and private customers in the greater Dresden area. In order to optimally plan the routes of the more than 50 vehicles and deliver meals on time, Gourmetta was looking for a solution to make the processes more efficient.
Solution
Together with Telekom and software partner DeDeNet, Gourmetta has significantly simplified its order management and increased customer satisfaction through greater transparency and reliability. Tracking eliminates the need for calls to the driver, and meaningful information can be passed on to the customer.
Customer benefits
The paperless solution simplifies the work of the driving personnel and speeds up order processing. Dispatchers now have a real-time overview. A competitive advantage is created through better customer service. In addition, more orders can be executed in less time.
„Thanks to the digital solution, our dispatchers now have a real-time overview and we can process our orders much more efficiently.“
Tom Gleichmann, Head of Logistics & Fleet
Experience the many benefits of Deutsche Telekom
Simple
Thanks to network coverage of over 99% for LTE-M and NB-IoT and 96% for 5G across Germany – combined with our own transatlantic network and partnerships with 600 certified roaming providers – we offer best-in-class coverage and global IoT connectivity. All with just one SIM card, one contract, and one central customer service.
Secure
With flawless network coverage and secure IP-VPN connections, we ensure reliable global connectivity. ISO-certified hardware and regular inspections also guarantee that your project remains fully protected and optimally supported at all times.
Flexible
The right network technology is available for every application, anywhere – whether it’s NB-IoT, LTE-M, 5G, or satellite connections. Thanks to the new Dormant Connectivity, devices are cost-effectively pre-connected at the factory and can be activated on demand at any time.
 
 New: Embedded Basic Connectivity
Connecting your products has never been easier!
Dormant Connectivity offers a cost-effective way to equip your products with connectivity right from the start. Activate connectivity as soon as your business model requires it. Secure your future today, without any financial risk!
 
 We are at your service!
You need further information about one of our offers or have a specific question? We are happy to help you.
Frequently asked questions
Any company that operates a fleet of vehicles, such as craft businesses, construction companies, freight forwarder or care services, needs a fleet management system. Such a system includes the coordination and monitoring of vehicles and equipment such as trailers or machines. Fleet management plays a critical role in optimising operational efficiency and minimizing costs. A significant part of this is documenting compliance with legal requirements – for example, proving that driving personnel have a valid driving licence. If your company owns a fleet of vehicles, the fleet management tools that we offer in collaboration with our partners can help you reduce costs, simplify usage, increase productivity, and boost customer satisfaction.
Our fleet management solutions collect data on vehicle usage, such as locations, routes, and consumption, and send it to a software solution in the cloud that you can access through your browser or an app on your phone. This automatic collection and aggregation of usage data can optimise operations in several ways:
- Simplified administrative effort:
 The documentation required to prove compliance with legal regulations is a major challenge for fleet managers. Automatically capturing and merging data such as driving and rest times, entries in the digital driver's logbook, or proof of the current driver's valid permit simplifies this process and provides legal certainty.
- Transparency over usage:
 Location tracking as well as fuel level analysis provide a complete overview of vehicle usage, preventing misuse by employees or theft.
- More efficient planning:
 Position tracking by GPS allows dynamic route planning that also considers traffic jams or blocked routes. On the one hand, this reduces fuel consumption and cuts emissions, and on the other it leads to efficient delivery and higher customer satisfaction.
The term telematics is often used in connection with fleet management solutions. It is made up of the words telecommunications and information technology. Telematics hardware is installed in the vehicle, which contains a GPS transmitter and a SIM. This determines the vehicle's location data and sends it to the cloud via a cellular connection. A software solution processes the data and uses it for vehicle location in real time, reading, evaluating, and archiving digital tachographs or for driving style analysis. Telematics is therefore a crucial component of any fleet management solution.
There are several key benefits to implementing a fleet management system. Here are some examples.
- Improved asset utilization:
 By monitoring vehicle usage and optimising routes, companies can maximise fleet productivity.
- Increased safety and compliance:
 Fleet management systems enable companies to monitor driver behaviour, perform proactive maintenance, and ensure compliance with safety regulations.
- Cost savings:
 By optimising fuel consumption, reducing maintenance costs and minimizing vehicle downtime, companies can achieve significant cost savings.
- Simplified administration:
 Fleet management systems automate administrative tasks such as scheduling, reporting and record keeping, leaving more time for strategic activities.
- Improved customer satisfaction:
 With more accurate route planning and delivery time information, companies can provide better customer service, which leads to higher customer satisfaction.
When selecting a fleet management solution, consider the following features:
- Real-time vehicle tracking and mapping:
 This feature enables companies to monitor the location of their vehicles and make informed decisions based on real-time data.
- Route optimisation:
 Look for a solution that provides intelligent route planning to minimize fuel consumption, reduce travel time, and improve overall efficiency.
- Maintenance scheduling:
 A fleet management system should provide automated maintenance reminders and scheduling tools to ensure vehicles are being serviced at optimal intervals to reduce the risk of breakdowns.
- Monitoring driver behaviour:
 The ability to track driver behaviour, such as speeding or hard braking, can improve safety, reduce accidents, and lower insurance costs.
- Comprehensive reporting and analysis:
 Look for a system that provides detailed reporting and analysis on key metrics such as fuel consumption, maintenance costs and driver performance. This data can provide valuable insights to make informed decisions and optimise fleet operations.
Which functions your fleet management solution should include depends on your individual case and requirements. The modular and scalable structure of our partners' applications enables you to find solutions that are a perfect fit. Let our experts advise you on the best combination for you.
Yes, fleet management can benefit companies of all sizes. Although the specific requirements and scale of fleet management solutions can vary, the basic principles remain relevant regardless of fleet size.
Small businesses with few vehicles can benefit from fleet management by streamlining processes, simplifying administration, and ensuring compliance. Medium and large companies with larger vehicle parks can use fleet management to streamline operations, improve resource allocation, enhance safety, and increase productivity.
Whether you need an automated logbook for a few company cars, tacho data management for a fleet of trucks, or theft protection for construction equipment: Our fleet management solutions are designed to be scalable and adaptable to the specific needs of companies of different sizes and industries. Our experts will be happy to help you find a customised solution for your use case.
The transport sector is the third-largest source of greenhouse gas emissions in Germany after the energy sector and the industry sector, with around 19.4 percent of CO2 emissions. While emissions in Germany have fallen sharply overall since 1990, there has been little improvement in the transport sector. Savings from gradually tightened emissions regulations have been more than offset by an increase in the number of vehicles.
Fleet operators are therefore increasingly asked to make the environmental footprint of their vehicle park transparent. Our fleet management solutions can help improve sustainability by optimising various aspects of your fleet operations. Here are some ways they can achieve this:
- Route optimisation:
 By using GPS and traffic information, a fleet management solution can help plan the most efficient routes for vehicles. This avoids unnecessary trips, shortens driving distances and reduces fuel consumption.
- Driving behaviour optimisation:
 Telematics data can provide information about drivers' driving practices, such as excessive acceleration, sharp braking, or excessive speeds. By analysing this data, training and coaching can be provided to encourage greener driving and reduce fuel consumption.
- Fuel management:
 A fleet management solution can monitor and analyse fuel consumption. This allows measures to be taken to optimise fuel consumption. These can include, for example, replacing older vehicles with more energy-efficient models or using alternative drives.
Every fleet management solution is based on vehicles sending data to the cloud via a mobile connection. Hardly any other company has such expertise in mobile communications as Deutsche Telekom. With us, you get data connection, software solution and consulting from a single source. In this way, we can ensure the best functionality – even across national borders. Together with our partners, our employees will find the optimal solution for your individual challenges. Long and successful partnerships ensure consistency and optimal implementation of your solutions. Our experts will be happy to help you find the right solution for you.